Freedom of Information

To comply with the Freedom of Information Act the Parish Council has adopted a publication scheme produced by the Information Commissioner’s Office.

Anyone wishing to view this scheme see below or contact the Clerk.

Information available from ……South Lopham……. Parish/Community Council under the model publication scheme

Information to be published How the information can be obtained Cost
Class1 – Who we are and what we do(Organisational information, structures, locations and contacts).

Tel Clerk 01379 687 950


Who’s who on the Council and its Committees Website / Clerk
Contact details for Parish Clerk and Council members Website / Clerk
Location of main Council office and accessibility details n/a
Staffing structure n/a
Class 2 – What we spend and how we spend it
Annual return form and report by auditor Website / Clerk
Finalised budget Website / Clerk
Precept Clerk
Borrowing Approval letter n/a
Financial Standing Orders and Regulations Clerk
Grants given and received Clerk
List of current contracts awarded and value of contract n/a
Members’ allowances and expenses n/a
Class 3 – What our priorities are and how we are doing
Parish Plan (current and previous year as a minimum) n/a
Annual Report to Parish or Community Meeting (current and previous year as a minimum) Website / Clerk
Quality status n/a
Local charters drawn up in accordance with DCLG guidelines n/a
Class 4 – How we make decisions
Timetable of meetings Website / Clerk
Agendas of meetings Website / Clerk
Minutes of meetings Website / Clerk
Reports presented to council meetings Clerk
Responses to consultation papers Clerk
Responses to planning applications Clerk
Bye-laws n/a
Class 5 – Our policies and procedures

Policies and procedures for the conduct of council business:  Procedural standing orders

Committee and sub-committee terms of reference

Delegated authority in respect of officers

Code of Conduct

Policy statements


Policies and procedures for the provision of services and about the employment of staff:

Internal policies relating to the delivery of services

Equality and diversity policy

Health and safety policy

Recruitment policies (including current vacancies)

Policies and procedures for handling requests for information

Complaints procedures (including those covering requests for information and operating the publication scheme)

Information security policy Clerk
Records management policies Clerk
Data protection policies Clerk
Schedule of charges Clerk
Class 6 – Lists and Registers Currently maintained lists and registers only
Any publicly available register or list Clerk
Assets Register Clerk
Disclosure log n/a
Register of members’ interests n/a
Register of gifts and hospitality n/a
Class 7 – The services we offer(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses) Current information only
Allotments n/a
Burial grounds and closed churchyards n/a
Community centres and village halls n/a
Parks, playing fields and recreational facilities n/a
Seating, litter bins, clocks, memorials and lighting Clerk
Bus shelters Clerk
Markets n/a
Public conveniences n/a
Agency agreements n/a
A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees) n/a

Additional Information

This will provide Councils with the opportunity to publish information that is not itemised in the lists above

Contact details: Parish Clerk:   Caroline Phillips 01379 687 950 

SCHEDULE OF CHARGES This describes how the charges have been arrived at and should be published as part of the guide.

Disbursement cost Printing/photocopying @ ..p per sheet (black & white) Actual cost *
Printing/photocopying @ ..p per sheet (colour) Actual cost
Postage Actual cost of Royal Mail standard 2nd class
Statutory Fee n/a
Other n/a

* the actual cost incurred by the public authority


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