To comply with the Freedom of Information Act the Parish Council has adopted a publication scheme produced by the Information Commissioner’s Office.
Anyone wishing to view this scheme see below or contact the Clerk.
Information available from ……South Lopham……. Parish/Community Council under the model publication scheme
Information to be published | How the information can be obtained | Cost |
Class1 – Who we are and what we do(Organisational information, structures, locations and contacts). |
Tel Clerk 01379 687 950 Website www.southlopham.co.uk |
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Who’s who on the Council and its Committees | Website / Clerk | |
Contact details for Parish Clerk and Council members | Website / Clerk | |
Location of main Council office and accessibility details | n/a | |
Staffing structure | n/a | |
Class 2 – What we spend and how we spend it | ||
Annual return form and report by auditor | Website / Clerk | |
Finalised budget | Website / Clerk | |
Precept | Clerk | |
Borrowing Approval letter | n/a | |
Financial Standing Orders and Regulations | Clerk | |
Grants given and received | Clerk | |
List of current contracts awarded and value of contract | n/a | |
Members’ allowances and expenses | n/a | |
Class 3 – What our priorities are and how we are doing | ||
Parish Plan (current and previous year as a minimum) | n/a | |
Annual Report to Parish or Community Meeting (current and previous year as a minimum) | Website / Clerk | |
Quality status | n/a | |
Local charters drawn up in accordance with DCLG guidelines | n/a | |
Class 4 – How we make decisions | ||
Timetable of meetings | Website / Clerk | |
Agendas of meetings | Website / Clerk | |
Minutes of meetings | Website / Clerk | |
Reports presented to council meetings | Clerk | |
Responses to consultation papers | Clerk | |
Responses to planning applications | Clerk | |
Bye-laws | n/a | |
Class 5 – Our policies and procedures | ||
Policies and procedures for the conduct of council business: Procedural standing orders Committee and sub-committee terms of reference Delegated authority in respect of officers Code of Conduct Policy statements |
Clerk | |
Policies and procedures for the provision of services and about the employment of staff: Internal policies relating to the delivery of services Equality and diversity policy Health and safety policy Recruitment policies (including current vacancies) Policies and procedures for handling requests for information Complaints procedures (including those covering requests for information and operating the publication scheme) |
Clerk | |
Information security policy | Clerk | |
Records management policies | Clerk | |
Data protection policies | Clerk | |
Schedule of charges | Clerk | |
Class 6 – Lists and Registers Currently maintained lists and registers only | ||
Any publicly available register or list | Clerk | |
Assets Register | Clerk | |
Disclosure log | n/a | |
Register of members’ interests | n/a | |
Register of gifts and hospitality | n/a | |
Class 7 – The services we offer(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses) Current information only | ||
Allotments | n/a | |
Burial grounds and closed churchyards | n/a | |
Community centres and village halls | n/a | |
Parks, playing fields and recreational facilities | n/a | |
Seating, litter bins, clocks, memorials and lighting | Clerk | |
Bus shelters | Clerk | |
Markets | n/a | |
Public conveniences | n/a | |
Agency agreements | n/a | |
A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees) | n/a | |
Additional Information This will provide Councils with the opportunity to publish information that is not itemised in the lists above |
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Contact details: Parish Clerk: Caroline Phillips 01379 687 950
SCHEDULE OF CHARGES This describes how the charges have been arrived at and should be published as part of the guide.
TYPE OF CHARGE | DESCRIPTION | BASIS OF CHARGE |
Disbursement cost | Printing/photocopying @ ..p per sheet (black & white) | Actual cost * |
Printing/photocopying @ ..p per sheet (colour) | Actual cost | |
Postage | Actual cost of Royal Mail standard 2nd class | |
Statutory Fee | n/a | |
Other | n/a | |
* the actual cost incurred by the public authority